Setting up the BOQ is the first step in successful tracking of your projects. We have made it as easy as possible to set up BOQs - whether you are importing a BOQ provided by the client, or you are creating your own BOQ.
Create customer BOQs easily with the excel import option. You can copy-paste in excel and validate with the master data. Rectify errors all within excel, and then import at one shot.
Amend BOQs and maintain multiple versions. Before approving a new version, easily compare with previous version with automatic highlighting of changes made. Avoid errors and surprises.
Creating your own BOQ? Start by copying a previous job's BOQ and save time. Send quotes quicker to your customers.
Create detailed own-cost estimates for your projects. Budget for material, labour, and other expenses against specific BOQ lines, or for the entire project. Create controlled revisions with approval workflow. Maintain multiple versions of cost estimates.
Associate cost items with each line in your BOQ. All actual costs are tracked against BOQ line level, which makes it easier to identify and control variances.
Set up detailed quantity and cost estimate for material, labour, and other expenses (e.g. transportation) for each line.
Create cost items for overhead expenses such as insurance, rent etc. Add material and labour for overall consumption that is not related to a BOQ line item (e.g. site cleaning).
While creating an estimate, send out Request for Quote to multiple suppliers and get the best quote - exclusively for each project. Issue PO at the time of execution along with the supplier's quote no.
For scope changes, amend and create a new version of the estimation. Track the multiple versions. GrowSmart automatically highlights the differences between the versions, so it becomes easy for you to review the changes.
After importing BOQ, manage the complete workflow for estimation, mark up pricing, reviews and approvals. Send beautiful, professionally made quotations generated by the system in no time.
Review the cost items against each BOQ line at once. Apply markup percentage on cost to arrive at the selling price. Apply different markup percentages for different sections of the BOQ.
View the estimated margin before approving a quotation. Check margin for individual lines as well for different sections in the BOQ.
Capture Rate Only items in your BOQ without entering quantity. Growsmart appropriately treats such items for variance control and reports.
With the split rate option, show material rate and labour rate separately for each BOQ line item.
Email quotations to customers directly from GrowSmart. Add follow-up activities and get alerted for planned followups in the mobile app. Track all quotes until closure.
Let your site engineers create material indents with the mobile app. Select from the pre-authorised list of materials to prevent errors. No more WhatsApp indents and rekeying data.
Get a consolidated tracker for all indents waiting to be purchased across all projects. Avoid repeat data entry and save time by converting indents to purchase orders.
Create and send professional Purchase Orders. Get the POs approved from project managers or purchase managers in the mobile app.
Variances in quantity and rate are controlled at the indenting stage as well as PO stage. GrowSmart automatically checks for variations and asks for exception approval. Avoid surprises and protect margins.
Site engineers can create GRN from the site. They attach photographs of material received and supplier bills in the mobile app. Bill passing by accounts is very simple and effective with the proofs.
Maintain site-specific inventory. GrowSmart automatically creates a site-warehouse for each project. Get site-specific inventory reports at any time.
Create cash advances (IMPREST) requests and manage their approvals. Create settlement entries against the advances granted for any local purchases and associate relevant projects.
Manage stock transfers from central warehouse to a site warehouse. Transfer unused inventory from site at the end of a project. Manage transfers between projects.
Get your sub-contracting process completely organised. From tracking work orders, advances paid to contractors, tracking work completion, invoicing and payments, you have control over the entire cycle - without the laborious manual work.
Quickly create and send professionally made work orders to your contractors. Copy all data from your estimates. Reduce manual data entry and errors.
Apply quantity and rate variance control at the time of issuing work orders. Avoid end-of-project surprises and protect margins.
Let your site engineer create Work Progress certifications against Work Orders using the mobile app. Have control over bill passing and contractor payments.
Set up project schedule with different activities and planned start and end times. Update progress of activities. Review project progress in a visual fashion with gantt charts. Download gantt chart in excel and email it to your customers for progress updates. All without using complex external tools!
Create invoices for the BOQ. Support different invoicing scenarios such as supply jobs, installation jobs, SITC jobs, running bills etc. Avoid manual invoice creation and manual tracking of pending invoice list.
Get reports of delivered items not yet invoiced for a project. For milestone billing, get reports and alerts for certified milestones to be invoiced.
Create running bills clearly showing BOQ Value, So far billed value, and current invoice value. Add an annexure with the detailed break-down.
Create SITC style milestone billing. Create invoices based on completion of each milestone. Invoice multiple milestone stages in a single invoice.
Create GST complaint invoices. Attach detailed split up of BOQ details in the annexure. Avoid manual work and send professional and error free invoices to your customers.
Create pro-forma for advances. Apply advances pro-rata to invoices. See clear statement with advances, retentions, deductions, and net receivable amount from customer.
Find out the Expected vs Actual Gross Margin for your projects. Drill down and understand root cause of variance with line level profit variance analysis.
Get accurate cost variance reports against each line of your estimation. Quantity variance, cost variance, non-budgeted items are clearly indicated.
Get itemised work-in-progress report for each project. Submit accurate WIP statement every month to the bank instantly and accurately.
Analyse the cashflow position at a project level. Get Project wise receivables and project wise payables reports.
Get detailed reports of material consumed with split up of estimated quantity, indented quantity, stored inventory, and consumed quantity.
Find out the effectiveness of your purchase team with the Purchase Savings Report. Find out itemised and project level purchase savings reports.
For projects that span across financial years, revenue recognition is a challenge. Get Billing in Excess of Revenue or Revenue in Excess of Billing, and WIP reports as per AS7 standard.
Use the powerful report builder feature to create reports and role specific MIS dashboards with the data from all departments.